Finance and Administration Manager — Austin Crea...

Finance and Administration Manager — Austin Crea...

Website: https://www.austincreativealliance.org/jobs/

 81 San Marcos St, Austin, TX, 78702

The Finance and Administration Manager is the primary bookkeeper, office administrator, human resources manager and manager of ACA’s Actors Equity Paymaster service.

ACA is committed to building a diverse staff, and encourages applicants from populations underrepresented in the arts to apply.

Responsibilities

Finance
• maintain financial records and generate financial reports as requested by board of directors
• track income for sponsored projects and generate necessary pass through payments
• create budgets for grants and contract proposals
• banking, including applications for loans and lines of credit, payables and receivables
• payroll management
• audit preparation
• prepare tax documents including Forms 990, W-2, and 1099

Office
• manage ACA’s liability, worker’s compensation, and D&O insurance
• manage purchasing of office supplies
• Merchant services set up and maintenance
• Phone, internet email and internal systems management

Human Resources
• prepare employment reports for Texas Workforce Commission and other states as needed
• prepare quarterly 941 reports
• maintain records

Actors Equity Paymaster
• contract negotiations
• issue payments to actors/stage managers
• administer payments to Equity house and Union dues
• AEA production reporting
• maintain AEA records

Requirements
• Complete mastery of Quickbooks
• Strong organizational skills and attention to detail
• Thorough understanding of Generally Accepted Accounting Principles
• 3 or more years of bookkeeping experience
• Comfortable working both collaboratively and independently
• Excellent time management, verbal and written communications skill
• Effectively manage multiple deadlines, calendars, and work-flows
• Ability to cordially and professionally represent ACA to the public, to our members and to peer and partner organizations

Helpful Experience
• DropBox
• G-Suite
• Excel
• Mac OSX
• Actors Equity contracting
• Human resources management

Job Specifications
Full Time
4 weeks paid vacation, including last two weeks of December