Finance and Administration Manager — Austin Creative Alliance

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Finance and Administration Manager — Austin Creative Alliance


The Finance and Administration Manager is the primary bookkeeper, office administrator, human resources manager and manager of ACA’s Actors Equity Paymaster service.

ACA is committed to building a diverse staff, and encourages applicants from populations underrepresented in the arts to apply.


• maintain financial records and generate financial reports as requested by board of directors
• track income for sponsored projects and generate necessary pass through payments
• create budgets for grants and contract proposals
• banking, including applications for loans and lines of credit, payables and receivables
• payroll management
• audit preparation
• prepare tax documents including Forms 990, W-2, and 1099

• manage ACA’s liability, worker’s compensation, and D&O insurance
• manage purchasing of office supplies
• Merchant services set up and maintenance
• Phone, internet email and internal systems management

Human Resources
• prepare employment reports for Texas Workforce Commission and other states as needed
• prepare quarterly 941 reports
• maintain records

Actors Equity Paymaster
• contract negotiations
• issue payments to actors/stage managers
• administer payments to Equity house and Union dues
• AEA production reporting
• maintain AEA records

• Complete mastery of Quickbooks
• Strong organizational skills and attention to detail
• Thorough understanding of Generally Accepted Accounting Principles
• 3 or more years of bookkeeping experience
• Comfortable working both collaboratively and independently
• Excellent time management, verbal and written communications skill
• Effectively manage multiple deadlines, calendars, and work-flows
• Ability to cordially and professionally represent ACA to the public, to our members and to peer and partner organizations

Helpful Experience
• DropBox
• G-Suite
• Excel
• Mac OSX
• Actors Equity contracting
• Human resources management

Job Specifications
Full Time
4 weeks paid vacation, including last two weeks of December



Austin Creative Alliance is funded in part by grants from Bloomberg Philanthropies, Texas Commission on the Arts and the National Endowment for the Arts which believes that a great nation deserves great art. We are also grateful for the ongoing support and participation of our members and patrons.

Artsopolis Network Members: Akron OH | Austin TX | Bainbridge Island WA | Birmingham AL | Boston MA | Cape Cod MA | Cincinnati OH | Cleveland OH | Colorado Springs CO | Columbia SC | DuPage County IL | Durham NC | Flagstaff AZ | Flint MI | Fort Lauderdale FL | Indianapolis IN | Kalamazoo MI | Kansas City MO | KeepMovingOKC | Macon GA | Main Line Area PA | Marin County CA | Marquette County MI | Mendocino County CA | Middlesex County NJ | Milwaukee WI | Montgomery County MD | Napa Valley CA | Nashville TN | Niagara County NY | Oklahoma City OK | Orange County CA | Orlando FL | Ottawa IL | Panama City FL | Pittsburgh PA | Providence RI | Richardson TX | Sacramento CA | San Antonio TX | San Diego CA | Sarasota FL | St. Cloud MN | St. Croix Valley MN/WI | St. Johns County FL | Stillwater MN | Tallahassee FL | Toronto ON | Utah | Ventura CA | York County PA